Crescent Purchasing Consortium (CPC)
North Eastern Universities Purchasing Consortium
YORHub
The University Caterers’ Organisation (TUCO)
Crown Commercial Service
ESPO
YPO
In the first instance please contact the Head of Procurement on 0113 235 4652 or email
procurement@leedscitycollege.ac.uk.
Alternatively you may wish to use the government’s Public Procurement Review Service.
The colleges’ Procurement team is based at Leeds City College, Park Lane Campus, Park Lane, Leeds LS3 1AA.
Contact
procurement@leedscitycollege.ac.uk or telephone 0113 386 1997.
Procurement services for Luminate Education Group are provided by the team based at Park Lane campus.
We welcome interest from businesses wishing to supply our colleges with goods and services which can help us fulfil our missions, secure value for money and deliver the exceptional student learning experience that we aim to provide.
As a public body funded by taxpayers’ money and accountable to the Skills Funding Agency and other funders, we are required to achieve value for money and demonstrate financial probity at all times.
We currently spends about £30 million per year on ‘non-pay’ expenditure, which includes:
Many of our contracts are let with suppliers who hold framework agreement contracts with public sector purchasing consortia. Framework agreements enable public sector bodies to combine their spending power and secure cost-effective supply arrangements while still enabling individual public bodies to enter into contracts which meet their specific organisational requirements.
We work with the Crescent Purchasing Consortium (a national purchasing consortium supporting the further education sector in the UK), the North Eastern Universities Purchasing Consortium, YORHub, a construction and consultancy focused consortia jointly operated by several local council / local government departments across Yorkshire and Humber and with The University Caterers’ Organisation (TUCO) for purchase of food.
In other cases, we make use of the centralised purchasing arrangements set up by the Crown Commercial Service and by the Pro5 local government consortia (including Yorkshire Purchasing Organisation and Eastern Shires Purchasing Organisation). See the following websites for more information:
thecpc.ac.uk
neupc.ac.uk
yorhub.com
tucopurchasing.co.uk
ccs.cabinetoffice.gov.uk
espo.org
ypo.co.uk
We aim to use our purchasing activities to support fulfilment of the groups’ mission, for example through curriculum links (including site visits, industry links, classroom materials, work placements and more) and engagement with employers and businesses.
Where appropriate, long-term relationships with suppliers provide mutual benefits. They provide a reliable indication of future business levels for suppliers and justify investment in electronic communications for ordering and payment processes and regular communication and contract management activities.
We know that suppliers are interested in becoming a ‘preferred supplier’ with a working relationship underpinned by contract, and we will seek to appoint suppliers to ‘preferred supplier’ role contracts on the basis of supplier suitability, value for money and additional benefits.
Such ‘preferred supplier’ relationships will always be time limited. From time to time, we will test whether our existing suppliers offer best value and may then enter new contracts – this will not mean that new contracts will automatically be awarded to existing suppliers.
Purchase orders are generally issued by email from our ‘Uni4’ financial system, it is therefore important that we have an email address to which orders can be sent. You should not begin to provide goods and services before a purchase order or a contract ID number has been issued. Invoices for payment must include the purchase order number or contract ID number and may be returned unpaid if the number is not stated.
The groups’ conditions of purchase apply to all contracts and purchase orders. In the absence of any specific terms and conditions covering a contract, our standard conditions of purchase will apply.
Payments are administered by the Accounts Payable team based at Luminate Education Group, Park Lane Campus, Park Lane, Leeds LS3 1AA. All invoices should be sent to this address or by email to accountspayable@luminate.ac.uk. Payments are made by BACS transfer within our standard 30 day payment terms.
The group is a signatory to the Prompt Payment Code and we encourage our suppliers to also adopt the code. By adhering to this code, the group pledge to pay suppliers on time (within agreed terms), give clear guidance to suppliers and encourage good practice.
Where possible we use Government Purchasing Cards (GPC) for lower value purchases and online purchases.
The group takes our mutual financial protection very seriously and take careful steps to prevent procurement fraud. For example, you will see this reflected in the steps we take to ensure that bank payments are made to the correct account.